GCCHLA Meeting – Thursday, July 13, 2017 (Draft)

Location: The DePoyster’s – 399 Overlooked

Time: 8:10 PM

Adjourned: 9:30 PM

Attendees: Curtis & Tina DePoyster, Dustin & Courtney Donovan, John Bottomley, Sylvia & Gino Delbridge, Otto VanGeet, Craig Wandrey, John Liggett, Dave & Judy Gallaher, Greg Graham, Heather Huntoon, Dave Dunlop

Next Meeting: Tentatively scheduled for September 9^th

Treasurer’s Report

Emergency Fund – 
Savings: $11,016.82

Homeowner’s Fund – 
Checking: $952.55
Savings: $3,672.77

Combined Total for all Accounts - $15,642.14

  Old Business

• Working to get a copy of last meetings
• Changes to cemetery parking for off road – concern roll over of parking to York Gulch
• No updated news on CDOT Fall River bridge proposal
• Update regarding GCCHLA insurance policy. Current policy transitioning to a new carrier. Additional information forthcoming at next meeting.

Business/Updates

• Confirming voting from last minutes
• John Bottomly – President
• Dave Gallaher – Vice President
• Courtney Donovan – Secretary
• Tina DePoyster – Treasurer
• Curtis DePoyster – Web Master
• Need to verify with county about the HOA board members and double check that it is not voluntary
• Central City Parking Restrictions and additional camping restrictions near Columbine
• More traffic but hard to judge
• Being proactive from local homeowners with signs and fences seems to be working
• Sport Shooting Update re Pisgah/Ballpark
• “ridiculous” “like music” “exploding targets in the middle of the night”
• New map about to be proposed that would close recreational shooting areas in residential areas of Idaho Springs (i.e. Idaho Springs)
• Simplified Fire Restrictions
• Stage 1 now includes no fuel fires including restrictions private property, no charcoal grills, no discharging firearms unless on private land or with hunting license
• Official HOA communications with CCC Public Works
• Optional HOA
• Organizing site cleanup
• “Jack lake” fence up past the ballpark 
• 7391 lower balk mt road goes to Columbine
• Motion to propose $500 to clean up shooting areas – cost covers fuel and transfer station costs
• Motion to propose $500 to purchase signs and hardware to post in the more problematic area.  Motion seconded and passed. 
• Conversation of which signs and where will be via email.  Ideas
• No shooting off road   
• Residential area
• Shooting range ahead
• Please be respectful when shooting – Please clean up
• Multi-use area - please watch for others 
• Help with washboards use 4wd
• Welcome to York Gulch HOA (bottom of road, at Pisgah)
• New ideas re: Service/Dues
• Continuation of discussion of additional services like trash or snow removal with HOA due increase.  No real interest from residents.
• The HOA calling or negotiating with Road & Bridge about the contention of the road is not the HOA’s responsibility.  We take the stance that residents are responsible to call if they choose.
• To do our own road projects is not feasible with the dues asked for. We can’t keep a consistent road maintenance plan with the fees we’re asking now.  Agreement is that locals keep their roads maintained and HOA can provide advice from several who have road building knowledge
• Continue with informing county and realtor and the mailing to continue with the positive
• Road base grant from Clear Creek is not happening this year but John Bottomly will keep his ear out in case that changes
• Wood Chuck Festival status/discussion
• Put on our Facebook page but not website
• The date for the GCCHLA Annual meeting & picnic has been confirmed and will be held on Saturday, September 10, 2016 at the York Gulch Firehouse.

12:00 – 1:00 PM: Potluck lunch. The HOA will provide burgers & hotdogs. Please bring an appetizer, side or dessert to share with your neighbors. B.Y.O.B.

1:00 – 2:30 PM: Annual Home and Land Owners Meeting

3:00 – 6:00 PM: Live music provided by TBA (ideas passed around)

5:45 – 6:15 PM: Clean Up

• Motion made & passed to budget up to $200 for paper, envelopes and postage for sending out the annual letter & dues invoices. (Actual cost should be around $100-$150 based on 2015 expense).
• Motion to move bank to Bellco credit union and passed. 
• John will finalized annual letter / invoice schedule for 2017 and will be passed via email by August 1 and mailing by mid-August
• Motion to adjourn made and passed.